Track vendor contract renewals before notice windows close

Why renewals get missed

Renewal terms live in inboxes, shared drives, and spreadsheets nobody updates. A 60-day notice clause means the real deadline lands two months before the term ends — and most reminder systems, if they exist at all, are keyed to the wrong date. By the time someone asks "when does this renew?", the opt-out window may already be gone and the spend is locked in for another year.

How Agreemium prevents it

• AI extraction — forward or upload vendor PDFs; vendor, term end, annual value, auto-renew flag, and the notice period are extracted and confirmed by you.
• Notice-deadline alerts — Agreemium computes the cancellation deadline (term end − notice period) and escalates at 30, 14, 7, and 1 days out, and on the deadline itself.
• Critical tier for auto-renew — deadlines on auto-renewing contracts always deliver across email, in-app, and Slack. They can't be muted.
• Renewals view — the next 90 days sorted by urgency, with per-vendor spend rollups and a renewal calendar you can export to Google/Outlook (.ics).
• Deals workflow — pending quotes get approved or killed before agreements go active, so nothing enters the portfolio unreviewed.

The notice-deadline math most teams get wrong

Take a contract that ends December 31 with a 60-day notice clause. The date that matters isn't December 31 — it's November 1. After that, the renewal is no longer a decision; it's a fact. Spreadsheets and calendar reminders are almost always keyed to the term end, which means the alert arrives two months after the window closed.

Agreemium computes term end − notice period for every contract at intake and treats that computed deadline as the alert anchor. A 90-day notice clause on a June renewal means you hear about it in March — while you can still renegotiate, consolidate, or walk away.

What gets extracted from each contract

Every upload or forwarded PDF produces a structured record you confirm before filing: vendor and legal entity, contract title and type, total and annual value, effective and term-end dates, billing frequency and payment terms, the auto-renew flag, the cancellation notice period, and governing law. Custom fields can be added per workspace. Each record stays linked to the source PDF, so when finance asks "where did this number come from?" the answer is one click.

What executives get

• An at-a-glance answer to "what's expiring in the next 30/60/90 days, and what does it cost?"
• Auto-renew exposure flagged per contract, with the dollar value attached.
• Committed spend rolled up per vendor and category — and active spend exports to CSV for annual budgeting sessions.
• Alerts that arrive as tasks with due dates — not FYIs that scroll away.

From intake to alert in three steps

• 1. Get contracts in — drag-and-drop PDFs, or forward vendor emails to your workspace's unique intake address. Pending deals are approved or killed before anything goes active.
• 2. Confirm once — AI proposes every field with the extracted value; you review and file. No manual data entry, no retyping dates from page 12 of an MSA.
• 3. Let the deadlines come to you — escalating alerts land by email, in-app, and Slack as owned tasks with due dates. The renewal wall on the dashboard shows the next 180 days bucketed by urgency.