For the CFO who finds out about renewals from the invoice
The budget says one number. The contracts say another. And the difference shows up as an invoice for a tool nobody remembers approving, renewed for a year because a notice window closed quietly two months ago. Agreemium gives finance the contract-level truth.
Why the spreadsheet number is always wrong
Vendor spend tracking usually lives in a spreadsheet that was accurate the week it was built. Then a contract renewed at a 7% uplift nobody recorded, two tools were signed mid-quarter by other departments, and the one person who knew which agreements auto-renew changed roles. The spreadsheet drifts; the obligations don't.
The expensive part isn't the bookkeeping — it's the misses. An auto-renewal with a 60-day notice period is a Q3 decision that masquerades as a Q4 line item. By the time the invoice lands, you're not negotiating; you're accruing.
What Agreemium gives a CFO
- Committed annual spend, from the source — one number built from the signed contracts, rolled up per vendor and per category. Every figure links to its PDF, so the answer to "where did that come from?" is one click.
- A renewal forecast you can budget against — a 12-month forward view of which months carry renewal spend, plus 30/60/90-day windows for the next quarter's decisions.
- Auto-renew exposure, priced — the dollar value of everything that renews by default, each with its computed cancellation deadline and escalating alerts before it closes.
- Spend control at intake — incoming quotes sit as pending deals until approved or killed, so commitments enter the portfolio reviewed, not discovered.
- Exports for the close and the budget — active spend to CSV for FP&A models; the renewal calendar to Google or Outlook; a server-side audit log of who changed what.
Finance-grade records without a procurement suite
Agreemium doesn't ask you to implement a procurement platform or migrate a contract repository. Intake matches how agreements actually arrive — PDFs in inboxes. Forward them to your workspace's unique address or upload them; AI extracts the vendor, value, term dates, auto-renew flag, and notice period; a person confirms before anything is filed. Contracts get owners, so the renewal conversation starts with the budget holder — and finance sees the rollup across all of it.
Because records are built from the documents rather than typed into cells, the portfolio stays reconciled by construction. When the auditor, the board, or the new controller asks for the vendor commitments, the answer is an export — not a quarter-end archaeology project.
CFO questions, answered
How do finance teams track vendor contract renewals?
Usually in a spreadsheet maintained by hand, reconciled against invoices after the fact. The dates drift, the notice periods aren't recorded, and the first reliable signal of a renewal is the invoice itself. Agreemium builds the renewal calendar from the signed contracts: AI extracts term dates, values, auto-renew flags, and notice periods, and the system computes the cancellation deadline for every agreement.
What does "committed spend" mean and how is it calculated?
Committed spend is the annualized dollar value of every active contract — what the company is contractually obligated to pay, as opposed to what it happened to be invoiced last month. Agreemium calculates it from the contract terms themselves and rolls it up per vendor and per category, with each figure linking back to its source PDF.
Can I export contract spend for budgeting and accruals?
Yes. Active spend exports to CSV for annual budgeting and FP&A models, and the renewal calendar exports to Google or Outlook (.ics). A 12-month forward view shows which months carry renewal spend, so budget season starts from the contracts rather than from last year's actuals plus a guess.
How does Agreemium prevent surprise auto-renewals?
Every auto-renewing contract carries a computed cancellation notice deadline (term end minus the contractual notice period). Escalating alerts go out at 30, 14, 7, and 1 days before that deadline — by email, in-app, and Slack — and auto-renew deadlines are critical-tier, so they can't be muted. The decision to renew or cancel happens while it's still a decision.
Budget from the contracts, not the guesses
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